What are the different types of GL Batches?

There are several different types of General Ledger (GL) Batches that are created that allow you to take summarized information from CircuiTree and update your General Ledger.

Payments

Check
  • Created manually when the Close Batch process is run to record payments made by check or cash. Report can be downloaded after process is complete.
Credit Card
  • Created automatically as part of Nightly Process to record payments received via credit card. Report emailed to accounting contact.
eCheck
  • Created automatically as part of Nightly Process to record payments received via eCheck. Report emailed to accounting contact.
Payment Transfers
  • Created automatically as part of Nightly Process to show payments that have been transferred. Report emailed to accounting contact.
Voided Payments
  • Created automatically as part of Nightly Process to show payments that have been voided. Report emailed to accounting contact.

Revenue

Close Event
  • Created manually when the End of Event process is run to record revenue generated from Events. Report can be downloaded after process is complete.
Close Itinerary
  • Created automatically on the day that an Itinerary ends during the Nightly Process to record revenue generated from Daily Reservations. Report emailed to accounting contact.
Guest Groups
  • If the guest group includes a package with a template event/has a roster: Created manually when the End of Event process is run to record revenue generated from Events. Report can be downloaded after process is complete.
  • If the guest group includes reservations only: Created automatically on the day that an Itinerary ends during the Nightly Process to record revenue generated from Daily Reservations. Report emailed to accounting contact.
  • Any AR added to the itinerary after End of Event or the Nightly Process posting will be included in a separate batch.
Revenue
  • Created automatically when revenue is generated after End of Event has been run or the last day of a Daily Reservation Itinerary to record revenue. Report emailed to accounting contact.
Merchandise
  • Created when the End of Day process is run in SalesLink to record revenue from merchandise sales. Report can be downloaded after process is complete.

HR

Accounts Payable
  • Created when a Payroll Batch is generated to record accounts payable. Report can be downloaded after process is complete.
Payroll
  • Created when a Payroll Batch is generated to record payroll. Report can be downloaded after process is complete.