Basics

The receivables Line Items subtab lists all transactions for the parent object. This lets you drill down to a specific transaction and find out more information about it. Anything hyperlinked will open in its own window. You can also right-click on an item for more actions (like reversing the item).

Fields

• Type: the transaction type (payment, scholarship, discount, etc.) Not all transactions will have a type (usually charges). Types are usually hyperlinked and will open in a new tab.
• Applied To: shows to which registration/reservation/itinerary this transaction applies
• Entry Date: shows the date this transaction was entered
• Description/Category: the AR category description and number under which the transaction is classified
• Amount: the amount of the transactions. Amounts in parentheses are credits.
• Pending: shows that this transaction is part of a batch that has not yet been closed (will often create a yellow-tinted indicator at the top as well called Pending Receivables.)
• GL Batch ID: shows the GL batch this transaction is a part of. If there is no batch, then the transaction has not yet been included in a GL batch. (Certain transactions, like charges, may remain like this for several months until a certain action–like end-of-event–is completed.)
• Entered By: shows the ID/name of the person responsible for entering it. Entries with the [company code].web user show that the transaction came from the website, usually by an attendee. An “automated” user is the CircuiTree nightly process.
• Manual: this indicates that the transaction was a manual entry deliberately created by a person at your organization.
• Itinerary ID/Registration ID/Reservation ID: the ID of the associated itinerary/registration/reservations, if applicable.
• Comments: any comments associated with the particular transaction

Special Actions

• Add Receivable: can be used to create a manual entry
• Post Receivable: can be used to explicitly post a transaction without a batch. Rarely used.
• Remove/Reverse Receivable: will remove a transaction if it is not already posted (i.e., a pending transaction.) If it is already posted, it will create a reversing entry in the same category for the opposite amount (positive if original was a credit, negative if original was a debit).
• Issue a Refund: will allow you to issue a refund for certain payment transaction.